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Thesis

A thesis is a comprehensive academic document submitted in support of a candidate's pursuit of an advanced degree, such as a master's or bachelor's honors program, presenting the author's original research, analysis, and conclusions on a focused topic within their discipline.^[1] Typically ranging from 40 to 100 pages, it demonstrates the student's ability to independently conduct scholarly inquiry, synthesize existing literature, and contribute meaningfully to the field.^[2] In many educational systems, particularly research-oriented programs in the United States, a thesis is often required for master's degrees and emphasizes critical evaluation of prior research, while dissertations—often reserved for doctoral programs—focus more on novel contributions through extensive original experimentation or data collection.^[3] The term "thesis" derives from the ancient Greek word θέσις, meaning "something put forth," and was first formalized by Aristotle in his Topica as an intellectual proposition intended for debate and defense against common assumptions.^[4] This foundational idea evolved through medieval European universities, where oral disputations on propositions formed the basis of degree conferral, transitioning by the 19th century into written documents as a standard requirement for higher education.^[4] By the early 20th century, institutions like the University of Oxford mandated thesis submissions for doctoral candidates, with deposits becoming compulsory in certain subjects by 1953, marking the shift toward formalized, archived scholarly outputs.^[4] Today, theses vary regionally: in the UK and some Commonwealth countries, the terms "thesis" and "dissertation" are sometimes reversed, with "dissertation" denoting undergraduate or master's work and "thesis" implying doctoral-level originality.^[1] Structurally, a thesis generally follows a rigorous format to ensure clarity and reproducibility, beginning with an introduction that outlines the research problem and objectives, followed by a literature review surveying relevant prior studies.^[2] The core sections include methodology detailing the research approach, results presenting findings, and a discussion interpreting their implications, culminating in a conclusion that suggests future directions.^[1] Appendices, abstracts (limited to 300 words), and references—often formatted in styles like APA or MLA—complete the document, with humanities theses resembling extended essays and scientific ones incorporating empirical data.^[1] Preparation involves advisor supervision and may require an oral defense where the candidate presents and answers questions from a committee.^[3] Beyond its academic role, a thesis hones essential skills in critical thinking, project management, and communication, often serving as a foundation for publications, career advancement, or further doctoral study.^[2] In fields like STEM, theses may involve experimental validation, while humanities versions prioritize interpretive arguments; regardless, they underscore the pursuit of knowledge as a defended intellectual endeavor.^[3]

Definition and Etymology

Definition

A thesis is an extended academic document that presents the author's original research and scholarly analysis, typically submitted as a requirement for obtaining an advanced degree such as a master's or doctorate. It serves as a comprehensive demonstration of the student's ability to conduct independent research, synthesize existing knowledge, and contribute new insights to their field of study. Unlike shorter academic papers, a thesis involves in-depth investigation, often spanning months or years of work, and is defended before a committee of experts.^[5]^[3] The terms "thesis" and "dissertation" are frequently used synonymously to describe this type of document, though regional conventions can create distinctions: in the United States, a thesis often refers to the master's-level work, while a dissertation denotes the more extensive doctoral project; in contrast, some European countries reverse this usage, applying "dissertation" to master's theses and "thesis" to doctoral ones. Regardless of terminology, both emphasize original scholarship and rigorous methodology. The core purpose remains to showcase the author's command of the subject matter, research expertise, and capacity to advance academic discourse through novel findings or interpretations.^[6]^[7] Historically, the thesis evolved from medieval university disputations, where candidates publicly defended a set of propositions (theses) in oral debates to earn degrees, gradually transforming into written treatises by the early modern period as printing and scholarly publication became prominent. This shift marked a move from performative argumentation to documented research, laying the foundation for contemporary academic practice. Key characteristics include substantial length—typically 50 to 100 pages for a master's thesis and 200 or more for a doctoral dissertation—and a structured format featuring an abstract summarizing the work, a literature review contextualizing prior scholarship, a methodology section detailing research approaches, results presenting findings, and a discussion interpreting implications. These elements ensure the thesis is a self-contained, verifiable contribution to knowledge.^[8]^[9]^[10]^[11]

Etymology

The term "thesis" originates from the ancient Greek word θέσις (thésis), meaning "something put forth" or "a proposition," derived from the verb τίθημι (tithémi), "to put, place, or set."^[12] This root traces further to the Proto-Indo-European dʰeh₁-, signifying "to set" or "to put."^[12] In its earliest linguistic sense, it referred to a downbeat in music or poetry, denoting an unaccented syllable or the lowering of the voice, as recorded in late 14th-century English usage via Latin intermediaries.^[12] In ancient Greek philosophy, particularly in the works of Aristotle (384–322 BCE), "thesis" evolved to denote an intellectual proposition or statement advanced for debate or proof, often challenging established views through logical argumentation, as outlined in his Topics.^[4] This usage positioned the thesis as a foundational element in dialectical reasoning, contrasting with the hypothesis (a supposition) by emphasizing a claim requiring defense.^[12] During the medieval period, the concept adapted within scholastic disputations at emerging European universities, where a thesis became a specific proposition or question (quaestio) that a scholar orally defended against opponents in formalized debates, a practice central to the scholastic method from the 12th century onward.^[13] These disputations, influenced by Aristotelian logic, treated the thesis as a binding obligation (obligatio) in logical exercises, fostering rigorous examination of ideas.^[13] By the 16th and 17th centuries, as universities formalized degree requirements, "thesis" shifted toward its modern academic connotation, appearing in the 1570s in logical contexts as a proposition for proof and by the 1650s specifically as a written dissertation submitted for a university degree, often printed for public disputation in institutions like Jesuit colleges.^[12] This transition marked a move from purely oral defense to documented research, fully established as a substantial written work by the 19th century amid the expansion of research-oriented higher education.^[14] A related term, "dissertation," stems from the Latin dissertātiō (from dissertāre, "to discuss" or "to argue at length"), which influenced "thesis" in early modern academia by emphasizing discursive exploration rather than mere proposition, leading to "dissertation" as a synonymous or variant form for extended scholarly treatises.^[15]

Types of Theses

Undergraduate Theses

Undergraduate theses, often termed bachelor's theses or senior theses, represent an introductory form of scholarly writing required in select honors bachelor's programs worldwide. These works typically span 20 to 60 pages and center on a comprehensive literature review coupled with basic analytical synthesis, rather than conducting extensive original empirical research.^[2]^[16] For instance, at the University of Chicago, biology majors produce approximately 30-page theses based on hypothesis-driven analysis of primary data, supervised by faculty to build foundational research competencies.^[16] Such theses are prevalent in honors programs, particularly within U.S. liberal arts colleges and British honours degrees. In the United States, the senior thesis serves as a capstone project for many undergraduates, as seen in Tulane University's history department, where eligible students with strong GPAs author 50- to 100-page papers that interpret historical debates through synthesized evidence.^[17] Similarly, the University of Texas at Austin's Plan II Honors Program requires a year-long interdisciplinary thesis, often involving creative or research-based endeavors presented orally at symposia to demonstrate integrated learning.^[18] In the UK, honours bachelor's degrees frequently incorporate a dissertation component, such as the 40-credit Management Honours Dissertation at the University of Edinburgh, which constitutes one-sixth of the final-year assessment and involves small-scale independent inquiry.^[19]^[20] The core purpose of these theses is to equip students for advanced graduate studies by honing critical thinking, research, and communication skills through practical application of coursework knowledge. As capstone experiences, they bridge academic theory and real-world problem-solving, with many programs mandating a defense or presentation to evaluate student mastery.^[21]^[22] In contrast to theses at master's or doctoral levels, undergraduate versions prioritize the integration and critique of existing scholarship over groundbreaking innovation, fostering synthesis as a gateway to deeper academic pursuits.^[2]

Master's Theses

Master's theses represent a significant scholarly endeavor at the graduate level, typically requiring students to demonstrate advanced knowledge, critical analysis, and the ability to conduct independent research or applied work within their field. These theses serve as a capstone for many master's programs, bridging foundational undergraduate studies with more specialized doctoral pursuits by emphasizing practical application or modest original contributions. Unlike shorter undergraduate projects, master's theses demand greater depth in methodology and analysis, often involving empirical data or professional case evaluations to address specific problems or gaps in the literature.^[23]^[24] They commonly range in length from 50 to 100 pages, excluding appendices, though this varies by discipline and institution; for instance, theses in the humanities or social sciences may approach 60-100 pages, while those in sciences might be more concise at 40-80 pages to accommodate technical figures and data.^[9]^[24]^[6] This length allows for a structured exploration, including an introduction, literature review, core chapters, and conclusion, often incorporating original research or applied projects such as simulations, surveys, or fieldwork.^[25]^[26] Master's theses generally fall into two main types: research-oriented theses, which emphasize empirical investigation and theoretical advancement, and professional theses, which focus on practical applications like case studies in fields such as business administration (e.g., MBA programs analyzing real-world organizational challenges). Research theses typically involve hypothesis testing, data collection, and statistical analysis to contribute new insights to the field, whereas professional variants prioritize actionable recommendations derived from existing data or industry practices.^[27]^[28]^[29] Key requirements include a dedicated methodology section outlining research design, data sources, and analytical tools, followed by rigorous data analysis—such as qualitative coding, quantitative modeling, or mixed methods—to support claims of field contribution, often measured by addressing literature gaps or practical implications. These elements ensure the thesis demonstrates the student's mastery of disciplinary standards and ethical research practices.^[9]^[30]^[31] Such theses are prevalent in both taught master's programs, where coursework dominates but includes a thesis option for deeper specialization, and research master's programs, which center the degree around independent inquiry with minimal structured classes. In taught programs, the thesis often complements electives, while research programs treat it as the primary output, fostering skills for potential PhD pathways.^[29]^[28]^[32] The preparation timeline typically spans 6 to 12 months, beginning with proposal approval and culminating in an oral defense, where the student presents findings to a committee and responds to questions; defenses are usually scheduled several weeks before degree conferral to allow revisions. This duration accommodates phases like literature review, data gathering (3-6 months), analysis, and writing, with many programs requiring completion within one academic year.^[26]^[33]^[34]

Doctoral Theses

Doctoral theses, also known as PhD dissertations, represent the culmination of advanced graduate study and are expected to exceed 200 pages in length, often ranging from 80,000 to 100,000 words depending on the discipline and formatting requirements.^[35] These documents are typically prepared over a period of 3 to 7 years, with many programs requiring students to pass candidacy or qualifying examinations—assessing readiness for independent research—prior to advancing to full thesis development.^[36]^[37] The extended timeline allows for in-depth investigation, iterative experimentation, and refinement of ideas to meet the high standards of scholarly rigor. At their core, doctoral theses emphasize original research that advances the field and is suitable for publication in peer-reviewed journals, demonstrating the candidate's ability to contribute novel knowledge rather than merely synthesizing existing work.^[38] This originality is rigorously evaluated through the thesis's claims, supported by comprehensive data analysis and critical engagement with prior scholarship, often verified via citation indices and external review. The work must address unresolved problems identified in the literature, proposing innovative approaches that have broader implications for theory, practice, or policy in the discipline. Key structural elements include a thorough literature review that contextualizes the research gap, a detailed methodology section outlining the experimental design, data collection, and analytical techniques—often including pilot studies for validation—and a discussion of results with clear implications for future studies. These components ensure the thesis not only reports findings but also evaluates their significance, limitations, and potential applications, fostering a culture of scientific inquiry.^[38] Variations in format exist across institutions and regions, such as the "thesis by publication" model, where the document aggregates 2 to 6 peer-reviewed articles authored during the candidacy, connected by introductory and concluding chapters to form a cohesive narrative.^[39] In this approach, publications must stem from the doctoral work, with the candidate as lead author on co-authored pieces, and the overall thesis limited to around 100,000 words to maintain focus.^[39] This format highlights publishable outputs while requiring examiners to assess the integrated contribution to the field.

Preparation Process

Role of Thesis Supervisor

The selection of a thesis supervisor is a critical early step in the thesis process, typically initiated by the student to ensure alignment between the supervisor's expertise and the proposed research topic. For undergraduate and master's theses, students often choose supervisors based on prior coursework or departmental recommendations, while at the doctoral level, they may review faculty research profiles, publications, and course syllabi to match interests with specialized knowledge, sometimes considering track records like publications.^[40]^[41] This alignment facilitates effective guidance, and students may consult current or former supervisees to gauge fit, while formal approval from program advisors ensures the supervisor's eligibility. In cases of interdisciplinary work, a secondary supervisor may complement the primary one's expertise, particularly in graduate programs.^[40] The primary duties of a thesis supervisor encompass providing structured academic support throughout the thesis development, including feedback on research proposals, methodological design, and successive drafts to refine the work's rigor and clarity. Supervisors offer expertise-based critiques, recommend resources, and foster a supportive environment for intellectual discussion, while instructing students on responsible research conduct, such as data integrity and plagiarism avoidance; for research involving human subjects in graduate theses, this includes ethical compliance with institutional review boards.^[42]^[43]^[40] This involvement extends to helping establish realistic timelines and milestones, ensuring the thesis adheres to academic standards without compromising originality. Undergraduate supervision is often less intensive than at higher levels, focusing more on guidance for smaller-scale projects.^[42] Supervisors maintain regular consultations with students, often through scheduled meetings, seminars, or electronic platforms, to monitor progress and address issues promptly, with frequency varying by program and degree level but typically including periodic reviews. These interactions facilitate progress reports, where students present updates on research advancements, and allow supervisors to adjust guidance based on evolving needs, such as during proposal preparation or draft revisions.^[42]^[43] Such ongoing engagement promotes accountability and helps mitigate delays.^[44] A key challenge for thesis supervisors is balancing comprehensive guidance with encouraging student independence, as over-involvement can hinder critical thinking development, while insufficient support may lead to stalled progress. Supervisors must adapt their style to the student's stage, level of study, and needs, fostering autonomy through constructive feedback.^[44] Conflicts, such as differing expectations on project scope or communication breakdowns, require proactive resolution through clear agreements and open dialogue to maintain productive relationships.^[42]^[44] In team-based or interdisciplinary research, particularly at the graduate level, supervision often involves primary and co-supervisors, where the primary holds overall responsibility for the student's progress and thesis oversight, while co-supervisors provide specialized input. Co-supervisors share duties in monitoring research and offering feedback but without the principal's full accountability.^[45]^[46]^[47] This structure enhances support in complex projects, with roles clearly defined at the outset. The supervisory team may also interface with a thesis committee for oversight during evaluations.^[47]

Thesis Committee

The thesis committee, also known as the advisory or examining committee, varies by degree level and institution but in graduate programs typically consists of 3 to 5 members, including the student's primary supervisor (often serving as chair), internal faculty experts from the department, and at least one external member to provide an objective perspective. For undergraduate honors theses, where present, committees are often smaller (2-3 members) and focus on guidance and evaluation.^[40]^[48] This composition ensures a balance of specialized knowledge and input, with members selected based on their expertise relevant to the student's research topic. Not all undergraduate programs require a formal committee.^[49] The selection process involves the student, in consultation with their supervisor, identifying and inviting potential members who have the necessary availability and alignment with the project; nominations are then submitted to the department or program for approval to confirm eligibility and prevent conflicts of interest. This process is more formalized in graduate programs.^[40] Once formed, the committee engages at key stages of the thesis process, including approval of the research proposal, periodic progress reviews to monitor development and address challenges, and evaluation during the final defense to assess completion. The supervisor coordinates these interactions to facilitate timely meetings and communication.^[50] Committee members share responsibilities for providing diverse, constructive feedback on drafts, methodology, and analysis to uphold academic rigor and originality in the work. Their collective oversight helps verify that the thesis meets scholarly standards, with outcomes such as approval to advance after the proposal stage, recommendations for revisions during progress checks, or conditional acceptance pending changes at the defense.^[50]

Content Structure

Overall Organization

A thesis document is generally organized into three main parts: front matter, core chapters, and back matter, creating a logical progression from context and setup to analysis and supplementary materials. This structure facilitates clear navigation and presentation of the research, allowing readers to follow the author's scholarly argument or empirical investigation systematically.^[51] The front matter precedes the main body and includes essential preliminary elements. The title page features the thesis title, author's name, degree program, institution, and submission date. Following this is the abstract, a brief summary (typically 150-350 words) outlining the research problem, methods, key findings, and conclusions. Acknowledgments may thank supervisors, peers, or funding sources, while the table of contents lists all chapters, sections, figures, and tables for easy reference.^[52] The core chapters form the substantive heart of the thesis, typically comprising five to seven sections that build the research narrative. The introduction presents the problem statement, research objectives, significance, and an overview of the study's scope. The literature review surveys and critiques existing scholarship to identify gaps that the thesis addresses. The methodology chapter details the research design, data collection, and analytical approaches employed. Results chapters report findings, often with data visualizations, while the discussion interprets these in relation to the literature and objectives. The conclusion synthesizes key insights, discusses implications, limitations, and suggestions for future work.^[53]^[54] Back matter follows the core content and supports the primary text without being integral to the main argument. It includes the references or bibliography, compiling all cited sources in a consistent style such as APA or Chicago. Appendices provide supplementary materials like raw data, questionnaires, or extended proofs, and a glossary may define specialized terms if needed for clarity. While this blueprint is standard, adaptations reflect disciplinary differences to suit the nature of the inquiry. In humanities theses, greater emphasis is placed on theoretical frameworks, interpretive analysis, and extended argumentation, often integrating literature review more fluidly throughout. In contrast, sciences theses prioritize empirical components, such as detailed methodology and data-focused results chapters, to underscore experimental rigor and reproducibility.^[55] Length guidelines vary by institution and field, but sections are proportioned to maintain balance; for instance, the literature review often comprises 20-30% of the total length to establish comprehensive context without overshadowing original contributions.^[56]

Writing Style and Formatting

Academic theses demand a formal writing style characterized by an objective tone that prioritizes evidence-based arguments over personal opinions, ensuring clarity and professionalism in scholarly communication. This approach typically employs the third-person voice to maintain impersonality and avoid subjective pronouns like "I" or "we," fostering a sense of detachment and universality in the discourse.^[57] Precise terminology is essential, drawing on discipline-specific vocabulary to convey complex concepts accurately without ambiguity or colloquialisms.^[58] Citation systems in theses vary by discipline but commonly include APA for social sciences, MLA for humanities, Chicago for history and literature, and Vancouver for biomedical fields, each providing standardized methods for attributing sources to uphold academic integrity.^[59] These systems dictate in-text references and reference lists, with APA using author-date formats (e.g., Smith, 2023), while Vancouver employs numerical superscripts linked to a sequential bibliography.^[60] Placement of citations follows the structural guidelines of the thesis, integrating them seamlessly within the narrative to support claims without disrupting flow. Formatting conventions for theses emphasize readability and uniformity, typically requiring a 12-point font such as Times New Roman on 8.5 x 11-inch paper, with 1-inch margins on all sides and double spacing throughout the body text to facilitate review and annotation.^[10] These standards, often specified by institutional guidelines, ensure the document's professional appearance and ease of printing or digital viewing.^[61] Visual elements like tables and figures enhance the presentation of data and must include descriptive captions for context; tables generally place captions above, while figures position them below, both numbered sequentially (e.g., Table 1, Figure 2) and referenced in the text prior to their appearance.^[62] Equations should be formatted consistently, often centered and numbered for reference, using standard mathematical notation to maintain precision without overwhelming the prose.^[63] Inclusivity in thesis writing involves using accessible language that is clear and jargon-free where possible, while avoiding biased terms related to gender, race, ability, or other identities to promote equity and respect diverse readerships.^[64] Guidelines from style manuals recommend affirmative phrasing and person-first language (e.g., "person with a disability" rather than "disabled person") to eliminate stereotypes and ensure the work's broader applicability.^[65]

Regional Practices

Europe

The Bologna Process, initiated in 1999, has harmonized thesis requirements across European higher education by promoting a three-cycle degree structure—bachelor's, master's, and doctorate—facilitating mobility and comparability through the European Credit Transfer and Accumulation System (ECTS).^[66] Under this framework, theses form a core component of the final stages of bachelor's and master's programs, typically carrying 10-30 ECTS credits to reflect independent research workload, while doctoral programs often align with 180-240 ECTS over three to four years, with the thesis emphasizing original contributions to knowledge.^[67] This standardization ensures theses are integral to degree attainment, with most institutions requiring a final thesis for graduation in the second and third cycles.^[68] Terminology for theses varies by country but follows broad patterns influenced by the Bologna Process: "thesis" is predominantly used for master's-level work across much of Europe, while doctoral submissions are termed "dissertation" in Germany (often as "Doktorarbeit"), "thèse" in France, and "thesis" or "dissertation" in the UK for PhD-level research.^[69] This distinction underscores the progression from synthesizing existing knowledge at the master's level to producing novel scholarship at the doctoral level, with national languages preserving specific nuances—such as "Masterarbeit" for master's theses in German-speaking countries.^[70] Master's theses in Europe are typically concise, ranging from 40 to 80 pages, and focus on applied analysis, empirical studies, or critical reviews within a defined scope, often equivalent to 20-30 ECTS credits of workload.^[71] Doctoral theses, by contrast, are commonly structured as monographs—self-contained works of 100 to 250 pages—detailing extensive original research, though shorter formats are accepted in some fields.^[72] The emphasis on monographs promotes depth and coherence, with quantitative scope varying by discipline but prioritizing conceptual rigor over volume.^[73] Supervision of theses in European universities generally involves a primary academic advisor, frequently augmented by departmental panels or committees for multidisciplinary input and progress monitoring, ensuring alignment with institutional standards.^[74] Public defenses are a hallmark practice, especially in Nordic countries like Sweden, Finland, and Norway, where candidates present their work openly to faculty, peers, and external experts, fostering transparency and academic discourse.^[75] These defenses typically last 45-60 minutes, followed by rigorous questioning, and are mandatory for doctoral degrees in these regions.^[76] In Germany, the "Doktorarbeit" may take a traditional monograph form or a cumulative option, integrating at least three peer-reviewed publications with an introductory synthesis, allowing flexibility for interdisciplinary research while maintaining equivalence in scope to a single-authored work.^[77] The United Kingdom employs the "viva voce" as the primary examination for PhD theses, an oral defense conducted privately with internal and external examiners to assess the candidate's depth of knowledge and defense of their arguments.^[78] In France, the "soutenance" serves as the public doctoral defense, involving a presentation to a jury of experts followed by interrogation, with authorization granted by the doctoral school after manuscript review.^[79] These variations highlight Europe's blend of harmonized structures with nationally rooted traditions.

North America

In North American higher education, particularly in the United States and Canada, the thesis serves as a culminating research project for master's degrees, while the term "dissertation" is reserved for doctoral-level work, reflecting a distinction in scope and originality expected from each.^[3] This terminology underscores the integration of theses into degree programs, where master's theses often synthesize existing scholarship to demonstrate mastery of a field, whereas PhD dissertations require original contributions to knowledge.^[6] In the US, doctoral candidates typically complete comprehensive examinations—also known as qualifying or preliminary exams—after coursework but before advancing to dissertation research, ensuring readiness for independent scholarship.^[80] These exams vary by institution and discipline but commonly assess broad knowledge to confirm candidacy status.^[81] Canadian practices mirror those in the US, with theses forming a core component of graduate degrees, though French-speaking regions like Québec predominantly use "mémoire" for master's-level submissions and "thèse" for doctorates.^[82] This linguistic variation aligns with broader Anglo-French influences in academia, yet the structural expectations remain similar, emphasizing research under faculty guidance. Master's theses in both countries generally range from 50 to 100 pages, excluding appendices and references, allowing for focused analysis within disciplinary boundaries.^[83] PhD dissertations, by contrast, often span 150 to 300 pages, accommodating extensive original research and literature integration.^[84] North American institutions increasingly emphasize interdisciplinary approaches in theses, encouraging integration of methods and perspectives from multiple fields to address complex societal challenges, as seen in dedicated programs at universities like the University of Montana.^[85] Supervision in North America is advisor-led, with a primary thesis advisor providing ongoing guidance on research design, methodology, and writing, often supported by a committee for key milestones.^[86] In the US, committees typically evaluate qualifying exams and oversee the dissertation defense, ensuring rigorous oversight without micromanaging daily progress.^[87] Canadian programs similarly require advisory committees to monitor thesis development, offer feedback, and approve final submissions, fostering collaborative yet student-driven research.^[88] Recent trends include widespread adoption of online submission platforms, such as ProQuest's ETD Administrator, which streamlines electronic filing at institutions like Michigan State University and the University of California, Los Angeles.^[89] Additionally, open access mandates are proliferating, with universities like Harvard and the University of California requiring theses to be deposited in public repositories to enhance dissemination and impact.^[90] These shifts reflect institutional efforts to promote accessibility amid growing digital infrastructure.

Asia

In Asia, doctoral and master's theses reflect a blend of traditional scholarly practices and modern pressures from rapid economic development and global academic integration, with significant variations across countries influenced by national education policies and cultural norms. Thesis production in the region is marked by state oversight in many nations, emphasizing collective contributions to national research priorities, and increasing alignment with international standards through English-language components. In India, the term "dissertation" typically denotes the research project required for master's degrees, while "thesis" refers to the comprehensive work for PhD candidates, as per common academic conventions under the University Grants Commission (UGC). UGC guidelines mandate a structured PhD thesis format, including preliminary pages, main body with chapters on literature review, methodology, results, and discussion, and adherence to plagiarism checks below 10%, with typical lengths ranging from 150 to 250 pages depending on the discipline. Although the mandatory publication requirement for PhD completion was removed in 2022, many universities continue to emphasize publications in UGC-CARE listed journals as a key indicator of research quality and employability, fostering a culture where candidates often aim for at least one or two peer-reviewed articles prior to submission. In China, the term "lunwen" (论文) is used uniformly for theses at both master's and PhD levels, encompassing structured documents that demonstrate original research under the supervision of the Ministry of Education. PhD theses, known as "boshi lunwen," are state-supervised to align with national innovation goals, often requiring approval from institutional ethics committees and integration of quantitative data or policy implications, with a focus on interdisciplinary applications. There has been rapid growth in the inclusion of English abstracts for Chinese theses since the 2010s, driven by efforts to enhance global visibility; for instance, English-medium abstracts in international journals show increased use of hedging strategies to meet Western rhetorical norms, reflecting a shift toward bilingual dissemination in recent STEM dissertations. In Japan, graduate theses are termed "ronbun" (論文), frequently adopting an article-based format where the core content comprises peer-reviewed publications compiled with an introductory synthesis and conclusion, as seen in programs at institutions like the National Institute of Informatics. This approach, known as "ronbun hakase" for doctoral degrees, allows candidates to leverage existing journal outputs for degree conferral without a traditional monograph exceeding 200 pages, emphasizing efficiency and impact over volume. For undergraduate work, the equivalent is the "gakushi ronbun" or graduation thesis, a shorter research paper of 20-50 pages submitted at the end of bachelor's programs to demonstrate basic analytical skills. Across major Asian countries, thesis supervision often embodies collectivist principles, with group-based mentoring common in China where supervisors facilitate collective academic sessions to build team-oriented research skills and monitor progress collaboratively. High publication pressure pervades PhD programs, particularly in China and India, where candidates face expectations to produce multiple articles in indexed journals to secure funding or positions, contributing to a regional output of over 500,000 STEM papers annually but also raising concerns about quality. PhD theses commonly exceed 100 pages, with averages around 150-200 in humanities and up to 300 in sciences, prioritizing depth in empirical analysis over brevity. Key challenges in Asian thesis practices include language barriers, especially for non-native English speakers submitting to international venues, which can lead to unintentional errors in abstracts or citations and hinder global dissemination. Plagiarism concerns persist due to cultural differences in attribution norms and resource limitations in detection tools, though initiatives like anti-plagiarism software in India and China have helped address these issues in monitored institutions.

Latin America and Other Regions

In Latin America, academic theses for master's and doctoral degrees are commonly referred to as "tesis" in Spanish-speaking countries and "tese" in Portuguese-speaking Brazil, reflecting the region's linguistic diversity rooted in colonial legacies from Spain and Portugal. Doctoral theses typically span 100 to 200 pages, emphasizing original research and often incorporating interdisciplinary approaches to address regional challenges such as inequality and environmental sustainability. Public defenses, known as "defensa de tesis" or "defesa de tese," are a standard requirement, involving an oral presentation and examination by a committee of experts, which ensures rigorous scrutiny and public accountability. In Brazil, this defense is mandated by national regulations from the Coordenação de Aperfeiçoamento de Pessoal de Nível Superior (CAPES), usually held after submission of the complete thesis and lasting up to several hours. Similarly, in Argentina, institutions like the University of Buenos Aires require a public defense as the culminating step for doctoral candidates, allowing for open attendance and questioning to foster transparency.^[91] In Oceania, particularly Australia, thesis practices blend British influences with local adaptations, distinguishing undergraduate and postgraduate levels. Undergraduate honors theses, integral to four-year bachelor's programs, require independent research culminating in a substantial written work of approximately 12,000 to 20,000 words, demonstrating scholarly skills and often serving as a pathway to PhD studies. For PhD candidates, the thesis—typically 80,000 words or more—is preceded by a confirmation of candidature milestone within the first year, involving a presentation and review to verify the project's feasibility, ethical compliance, and resource availability. This process, common across Australian universities, helps mitigate risks in resource-limited environments and aligns with national standards from the Australian Qualifications Framework.^[92]^[93] African thesis practices exhibit significant variation due to colonial histories, with many nations like South Africa adopting the British model while adapting to local contexts. In South Africa, master's degrees frequently include a mini-dissertation as the research component, typically 20,000 to 30,000 words and worth 60 to 120 credits, focusing on applied research relevant to national development priorities such as public health or education equity. This structured approach, influenced by Commonwealth traditions, requires supervision and defense before a panel, emphasizing practical applicability over purely theoretical contributions.^[94] Across Latin America, Africa, and Oceania, thesis production faces shared challenges from colonial legacies, including resource constraints like limited funding, infrastructure, and access to global databases, which can prolong completion times and restrict research scope. Despite these hurdles, there is a notable expansion of digital repositories for archiving theses, promoting open access and preservation; for instance, platforms in Latin America host over 500,000 full-text documents, while African institutions grapple with technical and policy barriers to sustainability. Theses in these regions often prioritize social impact, with research directed toward pressing issues like poverty alleviation, climate resilience, and community empowerment, reflecting a post-colonial emphasis on knowledge for societal transformation rather than isolated academic advancement.^[95]^[96]^[97] In other regions such as the Middle East, practices diverge further; for example, in Iran, the PhD dissertation—termed "resāleh"—in fields like Islamic studies or law incorporates religious oversight to ensure alignment with Sharia principles, involving supervision by clerically informed academics within the framework of the Ministry of Science. This adaptation underscores unique integrations of faith and scholarship in post-colonial and theocratic contexts.^[98]

Examination and Defense

General Examination Process

The general examination process for a thesis, particularly at the doctoral level, typically unfolds in sequential stages designed to rigorously evaluate the candidate's scholarly work. The initial stage involves an internal review, often conducted by the thesis supervisor or committee, to ensure the document meets institutional formatting, ethical, and preliminary quality standards before external submission.^[99] This is followed by external assessment, where appointed examiners—usually one or two independent experts from outside the candidate's institution—review the full thesis independently, providing detailed reports on its merits and any required revisions within a set timeframe, such as 4-6 weeks.^[100] The process culminates in an oral defense, known as a viva voce in some regions, where the candidate presents and defends their work before the examiners and committee, addressing questions to demonstrate depth of understanding and responsiveness to critiques.^[99] Evaluation criteria emphasize the thesis's intellectual rigor and advancement of knowledge. Examiners assess originality, requiring evidence of novel insights or approaches that extend existing scholarship, rather than mere replication.^[101] Soundness of methodology is scrutinized for appropriateness, ethical compliance, and robust execution, ensuring reproducibility and validity of results.^[102] The overall contribution to the field is weighed, focusing on significance, coherence, and potential impact, with clarity in writing and argumentation also critical to convey complex ideas effectively.^[103] Possible outcomes range from unconditional pass to failure, with intermediate options allowing progression. A straightforward pass confirms the thesis meets degree standards without further changes, enabling immediate graduation.^[104] More commonly, a pass with minor revisions requires cosmetic or clarificatory adjustments, reviewed internally within months; major revisions demand substantive rework, often re-assessed by examiners.^[105] Resubmission for full re-examination occurs if the thesis is deemed borderline, typically allowing 6-12 months for revisions before another defense; outright failure is rare but results in degree denial, with limited appeal options.^[104] Policies vary by institution, but resubmissions are capped, usually at one or two attempts, to uphold academic standards.^[105] Preparation is essential for navigating these stages successfully. Examiner selection, coordinated by the supervisor and approved by the graduate office, prioritizes experts with relevant expertise, recent publications, and no conflicts of interest, such as prior collaborations with the candidate.^[106] Candidates often suggest names while ensuring diversity in perspectives to balance the panel. Mock defenses, simulated by peers, supervisors, or departmental colleagues, help rehearse presentations, anticipate probing questions on limitations or implications, and refine responses under timed conditions.^[107] Since 2020, the COVID-19 pandemic has prompted shifts toward hybrid or fully virtual examinations, enabling remote participation via video platforms while maintaining procedural integrity, a practice many institutions have retained for accessibility.^[108]

Regional Examination Variations

In Europe, thesis examinations vary significantly by country, reflecting diverse academic traditions. In the United Kingdom, the viva voce is typically a private oral examination conducted in a non-public setting with at least two examiners, focusing on a detailed discussion of the thesis without an audience.^[109] In contrast, Scandinavian countries emphasize public defenses; for instance, in Sweden, the disputation is a public event where the candidate presents and defends the thesis before an external opponent and an audience, often lasting several hours and resembling a seminar.^[76] Similarly, in Denmark, the PhD defense is publicly held in a lecture room, allowing broader participation while the assessment committee evaluates the candidate's responses.^[110] In Germany, the process often includes a private oral examination (Rigorosum) focused on the candidate's expertise, which may precede or incorporate elements of a public disputation depending on the university.^[111] North American thesis defenses, particularly in the United States and Canada, commonly feature a closed-door format following an initial public presentation. The defense emphasizes rigorous question-and-answer sessions with the committee in a private setting, where examiners probe the candidate's understanding, methodology, and contributions without external observers.^[112] This structure prioritizes in-depth technical scrutiny, with the public seminar serving mainly to disseminate findings rather than as the core evaluative component.^[113] In Asia, examination practices often involve panel-based interviews with additional prerequisites like publications. In India, the defense typically consists of a viva voce conducted by a panel of internal and external examiners, who interrogate the candidate on the thesis content in a structured interview format; although the University Grants Commission (UGC) removed the requirement for at least one peer-reviewed publication as a precondition for eligibility in November 2022, some universities may still impose such conditions. In China, the process similarly features a thesis defense before a committee (Thesis Examination Committee), where the candidate responds to panel questions; publication requirements are widespread, with a 2023 study of 164 universities finding that 93.5% enforce mandatory publication requirements prior to defense; however, since 2021, several leading universities have begun to eliminate these requirements to alleviate publication pressures on students.^[114]^[115]^[116] Latin American variations, exemplified by Brazil, highlight formal public presentations integrated with audience interaction. Brazilian PhD defenses usually begin with a 45-minute candidate presentation open to an audience, followed by targeted questions from the examining board, allowing public attendance while maintaining committee-led evaluation.^[117] This format underscores the communal aspect of academic achievement, with the audience present for the entire proceedings at institutions like the University of São Paulo.^[118] Australia incorporates confirmation seminars as an early milestone in the examination process, distinct from the final defense. These seminars, held around 9-12 months into the candidature, require candidates to present their research proposal to a panel for approval, serving as a progress checkpoint with high success rates, reflecting robust pre-candidature screening.^[119]^[120] The final thesis examination mirrors blind peer review by external examiners, often without an oral component unless revisions are needed.

Submission and Dissemination

Submission Requirements

The submission of a thesis marks the culmination of the graduate research process and is governed by institutional policies designed to ensure academic integrity and proper documentation. Deadlines for thesis submission are typically aligned with the university's degree conferral schedule, often falling at the end of each academic term or semester to allow time for final review and approval. For instance, many institutions require submission at least one to two months prior to the intended graduation date to facilitate committee approval and administrative processing. Extensions may be granted for revisions following preliminary feedback, but these are usually limited and require formal justification from the advisor or committee, as outlined in policies from major universities like Harvard and Stanford. Thesis formats vary by institution but commonly include both physical and digital components to meet archival and accessibility needs. Printed copies, ranging from one for the advisor to up to five for the full committee and department, must often be bound in a specific style, such as hardcover with gold lettering, and include original signatures from all committee members on approval pages. Digital submissions are increasingly standard, requiring upload of a PDF file that adheres to formatting guidelines, such as specific margins, font sizes, and pagination, while ensuring the document is searchable and free of redactions except where authorized. These requirements help standardize the thesis for institutional libraries and external databases. Administrative procedures prior to submission emphasize verification and protection of the work. Plagiarism checks are mandatory, typically conducted using tools like Turnitin or iThenticate, with the student required to submit a similarity report confirming originality below institutional thresholds, often under 15-20%. For theses containing sensitive or proprietary content, such as in engineering or medical fields, students may request embargoes—temporary restrictions on public access—lasting from six months to several years, approved by the graduate dean upon recommendation from the committee. These steps safeguard intellectual property while upholding ethical standards. Certain institutions impose fees to cover submission-related costs, reflecting the resources needed for processing and preservation. Binding fees can range from $10 to $50 per copy, depending on materials and quantity, while archiving fees for digital storage in university repositories might add $50 to $200, particularly for open-access dissemination. These charges are often non-waivable but may be subsidized for students in financial need. Finally, verification of the thesis's scholarly contribution involves submitting an abstract—usually 150-350 words summarizing the research—to databases like ProQuest Dissertations & Theses Global, which indexes over 5 million records and requires metadata such as keywords and subject classifications for discoverability.

Post-Submission Access and Archiving

After submission, theses are typically archived in institutional repositories maintained by universities, which serve as digital platforms for long-term preservation and access. These repositories, such as those powered by software like DSpace or EPrints, ensure theses are stored in standardized formats like PDF/A for durability and discoverability through metadata standards including Dublin Core. National libraries also play a key role in centralized archiving; for instance, the British Library's EThOS service holds records for over 600,000 UK doctoral theses, facilitating free online access to digitized versions where available.^[121] Open access practices have become integral to post-submission dissemination, with many institutions mandating deposit into openly accessible repositories to promote wider scholarly impact. In the European Union, nearly all universities require digital theses to be freely available online, aligning with broader open science policies under frameworks like Horizon Europe, though opt-out options exist for specific cases.^[122] Similarly, in the United States, universities such as Harvard mandate open access for theses unless an embargo is requested, supporting federal initiatives like the 2022 White House Office of Science and Technology Policy guidance for immediate public access to federally funded research outputs.^[123] These mandates correlate with increased visibility, as open access theses tend to receive more citations compared to restricted ones, enhancing their academic influence. To balance accessibility with practical needs, embargoes allow temporary restrictions on public access, typically ranging from one to five years, often justified by commercial interests such as patent applications or prior publication agreements.^[124] For example, researchers in fields like biotechnology may embargo theses to protect intellectual property derived from their work before commercialization.^[125] After the embargo period, the thesis becomes openly available unless extended under exceptional circumstances approved by the institution.^[126] Global trends in thesis archiving emphasize enhanced interoperability and integrity measures. The integration of ORCID identifiers into electronic thesis and dissertation (ETD) systems has risen, enabling seamless linking of theses to researchers' persistent profiles for better attribution and discoverability across platforms.^[127] Additionally, the adoption of AI-powered plagiarism detection tools, such as Turnitin and iThenticate, has increased in repositories to verify originality during deposit and ongoing access, addressing concerns over AI-generated content in academic outputs.^[128]^[129] Despite these advancements, challenges persist in post-submission access and archiving, particularly around copyright and data sharing. Copyright issues arise when theses include third-party materials like images or datasets, potentially requiring permissions for open archiving, though authors generally retain rights to their own work upon deposit.^[130] In scientific theses, data sharing faces hurdles such as privacy protections for human subjects, intellectual property risks, and the need for standardized formats, which can limit full openness even in mandated repositories.^[131] These obstacles underscore ongoing efforts to develop policies that reconcile accessibility with ethical and legal safeguards.^[132]

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https://www.canterbury.ac.nz/content/dam/uoc-main-site/documents/pdfs/d-other/te-kura-t%25C4%2581ura---uc-graduate-school/Thesis-Examination-Procedures-uc.pdf
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[PDF] GOOD PRACTICE GUIDE EXAMINING PHDS AND OTHER ...
Although there is some variation between particular Universities, the examination process normally involves the following elements: • receipt of thesis, ...
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[PDF] Thesis Examination Procedures - University of Canterbury
Jun 26, 2024 · There are two main stages of a doctoral thesis examination: 1. Independent thesis reports and recommendations: The submitted thesis is reviewed ...
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[PDF] CRITERIA FOR ASSESSING PhD THESIS Although different ...
CONTRIBUTION TO KNOWLEDGE A submission for a PhD should be approximately equivalent in quantity and quality to at least two articles of a standard acceptable ...
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[PDF] Criteria for evaluating Masters and Doctoral theses.
*The resulting thesis must be publishable in whole or in part. *Validation work is possible as a beginning but a PhD needs something more and original. *The ...
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Criteria for evaluating the PhD dissertation - ieas-szeged.hu
Criteria for evaluating the PhD dissertation · originality of research question, · significance of project within a national and international context, ...
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Examination outcomes and reports | RPI | The University of Sheffield
Resubmission entails a full re-examination of the revised thesis by both examiners, and may also require the candidate to attend another viva if the ...
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Thesis Examination Failures | Graduate and Postdoctoral Studies
If the revised thesis also fails to pass examination, the thesis will be judged as not fulfilling the requirements for the degree and the student will be ...
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Selecting the External Examiner - Graduate and Postdoctoral Studies
Supervisor and advisor nominate, but Graduate and Postdoctoral Studies selects. Examiners must be objective, experienced, and not affiliated with UBC, and not ...
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How to Effectively Prepare for Your Thesis Defense - Enago
Prepare by attending other defenses, talking to your advisor, practicing your presentation, making backups, and getting good rest.Missing: selection | Show results with:selection<|control11|><|separator|>
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Full article: Doctoral defence formats - Taylor & Francis Online
Oct 20, 2022 · The COVID-19 pandemic saw a shift towards virtual and hybrid defence formats (Lantsoght 2021a).
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The viva - Vitae
This page gives information about how to successfully complete your viva examination, and potentially, enjoy it.
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PhD Defence - Syddansk Universitet
Mar 15, 2024 · Your PhD thesis must be defended in a public defence. The defence takes place no earlier than two weeks after the assessment committee has submitted its ...
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How to Apply for a PhD in Germany: Programs, Funding, & FAQs
May 24, 2024 · The defense can be either public or private. Receive the title and publish your work. The outcome of the discussion determines your final ...
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Dissertation/Thesis and Defense | Department of Physics
Defense. The defense presentation is typically around 45 minutes, to be followed by public questions from attendees and then closed-door questions from the ...
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[PDF] STUDENT HANDBOOK | PharMM - CU Anschutz
Aug 15, 2025 · o The closed-door defense begins with the Thesis Committee Chair outlining the goals and mechanics of the meeting. ▫ Typically, the meeting ...Missing: America | Show results with:America
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[PDF] Guidelines on Conducting MPhil and PhD Thesis Examinations
1. The thesis examination is mandatory for those enrolled in research postgraduate programs. It is conducted by a Thesis Examination Committee (TEC). 2 ...
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investigating publication requirements for PhD students in China
Aug 6, 2025 · Our results show that Chinese PhD student significant pressures to publish in order to obtain their degree, with papers indexed in the Science ...
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PhD Defenses around the world: a defense in Brazil - Eva Lantsoght
Dec 8, 2022 · Brief welcome and explanations of procedures by advisor. 45 minute presentation by the candidate. Q&A part with the examiners. Each examiner had ...Missing: Latin America audience
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Defense (Master's Thesis and PhD Dissertation) - sites USP
The candidate may submit copies of the thesis/dissertation to the Graduate Services offices until 3:00 pm of the final day of the deadline.
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Confirmation – not as big a deal as you think it is?
Oct 20, 2010 · A confirmation presentation is basically a chance for you to demonstrate you have research questions and have some idea of how you might answer them.Missing: rates | Show results with:rates
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Earning a PhD by Published Papers in Australia | M/C Journal
Jun 24, 2008 · It should also be noted that unlike Bond, GU or SUT, the QUT regulations for the standard PhD still apply: a Confirmation Seminar, Final Seminar ...
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E-Theses Online Service (EThOS) update - The British Library
Sep 3, 2025 · EThOS (E-Theses Online Service) is the British Library's database of UK doctoral theses. It holds records for over 600,000 theses, allowing ...Missing: archiving | Show results with:archiving
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European theses: new landscape, new challenges - InfoToday Europe
Oct 7, 2025 · Almost all universities today require that theses defended by their students have a digital version that is freely accessible. This overview of ...
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Harvard Open Access Policies
Theses and dissertations by graduate students will usually become open access. And, any Harvard student may volunteer to be covered by signing the Individual ...<|control11|><|separator|>
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The impact of open access mandates on scientific research and ...
Oct 20, 2023 · They show that the National Institute of Health open access mandate led to an increase in follow-on citations from patents by 12–27%, in line ...
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Dissertations & Theses: Understanding Embargoes - Library Guides
Jan 7, 2025 · Embargoes typically last from one to five years following publication of a thesis or dissertation via the college or university's Institutional ...Missing: open | Show results with:open
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Q. Should I embargo my thesis or dissertation? - Ask Us!
Sep 3, 2025 · An embargo is a restriction set on a work, typically to allow limited access to a work prior to wider dissemination.
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Thesis Embargo Policies and Forms - Guide to CaltechTHESIS
Oct 27, 2025 · Length of an Embargo · A thesis may be embargoed for a maximum of two years with extension requests made every six months. · In rare circumstances ...
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eTheses and Dissertation - ORCID
As a research institution, you can integrate ORCID into your ETD systems, embedding the ORCID iDs of students and, where relevant, advisors or reviewing ...
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AI Checker Solutions: Ensure Academic Integrity | Turnitin
Ensure academic integrity with Turnitin's AI checker. Detect AI-generated content and uphold the highest standards in education. Click here for more.AI writing detection · Turnitin ai writing detection · AI writing educator resources
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iThenticate: Plagiarism Detection Software
Take the effort out of plagiarism detection with iThenticate. The most trusted plagiarism checker by the world's top researchers, publishers, and scholars.Demo · Pricing · Academic · Solutions
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[PDF] ProQuest - Copyright and Your Dissertation or Thesis
copyright perspective, the decision to make your dissertation open access is your choice. However, universities may set other requirements, and it is common ...
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(PDF) "Data Sharing and Accessibility in Scientific Research
Sep 16, 2024 · The abstract also addresses the challenges and concerns associated with data sharing, including issues of privacy, intellectual property, and ...Abstract · References (14) · Open Data: The Researcher...<|control11|><|separator|>
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Open data ownership and sharing: Challenges and opportunities for ...
This paper employs a systematic literature review to investigate the motivating factors, advantages, and obstacles associated with open data sharing.